6 tips for hiring and working with contractors

Finding the right contractor and keeping your project on track starts with strong communication and a clear plan. To help you feel confident and avoid common issues along the way, here are six smart tips for hiring and working with the contractors you trust to take care of your home.

1. Follow a checklist for hiring a contractor

Before you hire, be sure to:

• Read reviews and ask for references.
• Verify experience: Confirm they’ve handled similar projects before, given the range of contractor specialties.
• Check credentials: Make sure the contractor is licensed, insured and bonded. Licensing shows they meet state requirements, insurance protects you if something goes wrong and bonding helps cover you if the contractor doesn’t complete the job.

2.  Collect contractor quotes and set a construction budget

Get an itemized quote:

• Select all materials upfront to avoid vague estimates.
• Watch for “allowances”—they can differ greatly from actual costs.
• Confirm details in writing for accurate budgeting.

Clarify payment terms: 

• Avoid large upfront payments.
• Never pay in full until completion; hold back a portion until final inspection.

3. Review contracts and paperwork

Try to get everything in writing:

• Include scope of work, materials, timeline, payment schedule and warranty.
• Document any changes with formal change orders.

To help ensure peace of mind:

• Request proof of insurance (liability and workers’ compensation).
• Confirm who will handle permits.
• Request lien waivers to prevent subcontractor claims.

4. Establish open communication.

Set up regular updates:

• Agree on how you will communicate (in person, phone, email or text).
• Schedule quick daily or weekly check-ins.
• Ask for brief written follow-ups that summarize decisions or next steps, so you have a clear record of what was discussed.
• Discuss safety measures before work begins.

Ask about subcontractors:

• Verify subcontractors’ licenses and insurance.
• Find out how your contractor manages subcontractors
• Determine how they’ll keep you informed throughout the project. 

Build a positive relationship with the construction team:

• Show your appreciation by taking the time to meet and connect with the crew—it encourages a positive work environment.

5. Manage the construction timeline and progress

Create a timeline:

• Develop a schedule with clear milestones and deadlines.
• Post the schedule at the job site and review progress regularly.

Get ready for the unexpected:

• Expect possible delays like back-ordered materials or weather issues.
• Stay calm and flexible when challenges come up.
• Focus on solutions and adjust when needed.

6. Perform construction quality checks

Review work periodically:

• Walk through the site after hours to check progress and quality.
• Take photos or short videos during walkthroughs to document progress or issues.
• Compare receipts with installed materials.
• Address any concerns early and respectfully.

Inspect before final payment:

• Do a thorough walkthrough.
• Make a punch list of any unfinished or unsatisfactory work.
• Take final photos for your records before submitting payment.

Final Takeaway

With clear expectations, open communication and a trusted contractor by your side, you can protect your home, your budget and your peace of mind from start to finish.